We are seeking an enthusiastic and meticulous individual to embark on their professional journey in a versatile entry-level role at our headquarters in Sliema. As the first point of contact for our company, you will help uphold the highest standards of service and efficiency, particularly as our office frequently hosts executive-level meetings. This role also involves responsibilities as a Social Media and Content Creator, aimed at enhancing our company’s digital presence and engaging with our online community. If you are passionate about social media and have a flair for creative communication, we encourage you to apply.
Key Responsibilities:
- Provide a high level of customer service, greeting and welcoming guests promptly and professionally.
- Manage front desk activities, including directing visitors and handling incoming calls with professionalism.
- Coordinate and prepare for executive-level meetings, ensuring that meeting and boardrooms are impeccably set up and equipped for high-profile gatherings.
- Perform administrative tasks such as managing emails, preparing reports, and handling office supplies.
- Coordinate meeting schedules, book rooms, and arrange necessary hospitality services.
- Assist with the setup and breakdown of meeting spaces, ensuring a seamless experience for all attendees.
- Develop, curate, and manage all published content (images, video, written) across various social media platforms.
- Monitor, listen, and respond to users in a “Social” way while cultivating leads and sales.
- Conduct online advocacy and open stream for cross-promotions.
- Develop and expand community and/or influencer outreach efforts.
- Oversee design (i.e., Facebook Timeline cover, profile pic, thumbnails, ads, landing pages, Twitter profile, and blog).
- Design, create, and manage promotions and social ad campaigns, being sure to integrate with the company’s overall marketing campaign plan and channels.
- Analyze key metrics and tweak strategy as needed.
- Compile reports for management showing results (ROI).
- Assist in organizing company events and executive meetings.
- Handle sensitive information with confidentiality and discretion.
- Efficiently manage the receipt, sorting, and distribution of mail and deliveries.
- Prepare and send outgoing mail and packages as needed.
- Any other task as may be reasonably required.
Requirements:
- Demonstrable passion and aptitude for social media, evidenced by previously managed pages or projects.
- Entry-level experience in receptionist duties or similar roles, ideally within a corporate or executive setting.
- Proficiency with social media platforms and tools for creating engaging multimedia content.
- Proficiency in Microsoft Office Suite and Google Workspace, as well as familiarity with office equipment and technology.
- Strong communication and interpersonal skills.
- High level of professionalism and ability to maintain standards at all times.
- Excellent organizational and multitasking abilities.
- A proactive approach to problem-solving.
- High school diploma; additional qualifications in Office Management, Marketing, Communications, or a related field are advantageous.
This role is an excellent opportunity for those starting their career and eager to prove their capabilities in a dynamic, supportive environment. If you have a keen interest in both administrative support and digital media management, we look forward to hearing from you.
